INFORMATION ON THE PROCESSING OF PERSONAL DATA
BY AUDIO KLAN JANUSZ PRZĄDKA LIMITED PARTNERSHIP
This information has been prepared in connection with the provisions of the Regulation of the European Parliament and of the Council of the EU of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC, hereinafter referred to as „the GDPR Regulation”, which applies from 25 May 2018. These provisions aim to increase the protection of your personal data.
1. Details of the entity processing your personal data
The controller of your personal data is Audio Klan Janusz Prządka spółka komandytowa with its registered office in Warsaw at ul. Gen. Andersa 12 lok. LU2, 00-201 Warsaw, hereinafter referred to as „Audio Klan”.
Any matters relating to your personal data may be reported to Audio Klan's Customer Service Office at the following e-mail address: bok@audioklan.pl.
2. Purpose and legal basis for processing your personal data
Your personal data are processed by Audio Klan for the following purposes:
A. Conclusion and performance by Audio Klan of the sales contract for electronic audio and video equipment on the platform b2b.audioklan.pl, which also includes shipping the equipment to the recipient and Audio Klan's performance of obligations arising from statutory warranty or product guarantees, as well as providing other after-sales services. Processing of personal data for this purpose is based on Article 6(1)(b) of the GDPR and does not require your consent, as it is processing necessary for the performance of a contract to which the data subject is a party or to take steps at the request of the data subject prior to entering into a contract.
B. Processing in connection with Audio Klan's legal obligations to issue and store invoices. The legal basis for this processing is Article 6(1)(c) of the GDPR — processing is necessary to comply with a legal obligation incumbent on the controller and therefore does not require your consent.
C. Processing of data for the purpose of establishing, defending and pursuing claims, in particular arising from your rights under warranty and statutory liability for defects in connection with the sale of electronic equipment by Audio Klan. It is also justified by Audio Klan's claims for payment under the sales contract. This processing is based on Article 6(1)(f) of the GDPR — it is necessary for purposes of the legitimate interests pursued by the controller.
3. Information about automated processing of personal data, including profiling
Your personal data will be processed by Audio Klan in an automated manner, which also includes profiling. However, this will not produce any legal effects for you nor will it otherwise significantly affect your situation.
4. Information on categories of recipients of your personal data
We disclose your data only to entities that provide services to us related to Audio Klan's sale of electronic equipment, namely:
a) entities providing warehousing and arranging freight forwarding services on our behalf,
b) entities providing postal or transport services,
c) entities providing advisory, legal, accounting, auditing, debt collection and IT services to us.
5. Obligation to provide personal data
Providing personal data is necessary for you to make a purchase of electronic audio and video equipment from Audio Klan, including on the platform b2b.audioklan.pl, which includes: first and last name, residential address, delivery address, telephone number, e-mail address, Tax Identification Number (NIP). Providing these data enables delivery of the purchased goods and issuance of an invoice documenting the sale.
6. Transfer of personal data outside the European Economic Area
In general, Audio Klan does not transfer your personal data outside the European Economic Area. Such a situation may occur only exceptionally, where you provide a shipping address located outside the European Economic Area for delivery of purchased equipment.
7. Right to withdraw consent to the processing of personal data
If processing of personal data is based on your consent (Article 6(1)(a) of the GDPR), you have the right to withdraw that consent at any time. Withdrawal does not affect the lawfulness of processing carried out on the basis of consent prior to its withdrawal.
8. Right to object
You have the right at any time to object — for reasons relating to your particular situation — to the processing of personal data for purposes based on the legitimate interests pursued by Audio Klan, including an objection to profiling. In that case Audio Klan will no longer be entitled to process those personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or grounds for the establishment, exercise or defence of legal claims.
9. Other rights available to you
In connection with the processing of your personal data, you are also entitled to the following rights:
a) the right of access to personal data, including the right to obtain a copy of such data,
b) the right to request rectification and completion of personal data — where the data are inaccurate or incomplete,
c) the right to request erasure of personal data (the so-called "right to be forgotten"), where one of the following circumstances applies:
- the data are no longer necessary for the purposes for which they were collected or otherwise processed,
- you have withdrawn the consent to processing which constituted the basis for processing and there is no other legal basis for processing,
- you have objected to the processing of personal data,
- the personal data are unlawfully processed,
- personal data must be erased in order to comply with a legal obligation,
d) the right to request restriction of processing — in cases where:
- you contest the accuracy of the personal data,
- the processing is unlawful but you oppose erasure and request restriction instead,
- Audio Klan no longer needs the data for its purposes, but you require the data for the establishment, exercise or defence of legal claims,
- you have objected to processing, pending verification whether Audio Klan's legitimate grounds override the grounds for your objection,
e) the right to data portability — where the following conditions are jointly met:
- processing is based on a contract with you or on your consent,
- processing is carried out by automated means.
10. Period of storage of personal data
Your personal data are stored by Audio Klan until all obligations of the parties arising from the concluded sales contract of the goods have been fulfilled.
Further retention of your data occurs:
a) for purposes arising from tax and accounting regulations, for the period required by those regulations,
b) for the purpose of pursuing potential claims or defending against potential claims related to Audio Klan's activities, until they are settled or time-barred.
11. Right to lodge a complaint
If you consider that Audio Klan's processing of your personal data violates applicable law, you have the right to lodge a complaint with the President of the Personal Data Protection Office, ul. Stawki 2, 00-193 Warsaw.